TOC

• 1. Introduction
• 2. Team
• 3. Program
• 4. Meetings
• 5. Materials
• 6. Declaration

1. Introduction

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The Tutoraat KI Basis is our program’s ‘academic support system’ for first-year students. Each freshman is assigned a tutor: a faculty member who supports them during their first year and serves as their main point of contact with our program.

Each tutor oversees about 25 students, forming a tutor group. This group is the students’ ‘academic home’ within the program. For example, students take many seminars and work groups together as a tutor group throughout the year.

Each tutor is supported by a team of two mentors and two peer coaches. These are experienced students who bring a student perspective to the program. Mentors and peer coaches have different roles: mentors focus on the social aspects of the program, while peer coaches provide academic support and help with developing academic skills.

We organize various activities throughout the academic year. This guideline outlines the program and further specifies the roles of tutors, mentors, and peer coaches. It also details the expectations we have for the students.

2. Team

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Each tutor group consists of:

• the tutor
• two peer coaches
• two mentors
• the students

This section outlines the role, function, and responsibilities of each.

Tutor

Who: Faculty member from philosophy, CS, psychology, or linguistics — ideally part of the kerndocenten.

Role: Runs the tutor group.

Responsibilities:

• Monitor academic progress (BSA)
• Guide study choices (tracks, electives, etc.)
• Counsel on study-related issues
• Run tutormeetings:
  1. Intro meeting (group, introduction day)
  2. Break-day meeting (early November)
  3. Progress meeting (individual very important, before January 31)
  4. Choice meeting (individual on demand, May)

Availability: For counseling via email or individual meetings.

Additional Tasks:

• Matching and open days

Peer Coach

Who: Paid, advanced students recruited by Incognito and the tutor coordinator.

Role:

• Monitor group study progress
• Support the tutor.
• Help develop study skills
• Act as student-tutor intermediaries

Responsibilities:

• Attend 2 trainings (dates in calendar)
• Help with intro and break days (dates in calendar)
• Run 3 workshops:
  • LaTeX (Intro Day)
  • Git (Break Day)
  • Choice (Choice Day, date to be determined)
• Co-organize social activity (before Christmas)
• Report to tutor (January)

Administration:

• Declare hours in Topselect see here.

Mentor

Who: Voluntary, advanced students recruited by Incognito.

Role: Foster group cohesion and social atmosphere.

Expectations (set by Incognito):

• Participate in Introcamp
• Create WhatsApp group
• Join the social activity

3. Program

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This is an overview of the program. The details of the meetings are in the next section. Please take note of where you’re needed and when.

Annual Overview

Legend: P = Peer coach, T = Tutor, M = Mentor, S = Study advisor

Intro Day

Plenary Welcome

Tutor meetings

LaTeX workshop

Break Day

Plenary Welcome

Tutor meetings

LaTeX workshop

4. Meetings

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Tutormeetings (tutors and peer coaches)

Tutormeeting 1: Intro (Intro Day)

• Form: Group meeting
  
• Involved: Tutor, Peer coaches, Mentors
  
• Goal: Get acquainted, explain tutoring program, prepare for Block 1
  
• Prep:
  • Tutor: Review background, meet peer coaches
    
  • Peer coaches: Prepare exercises & study planning
    
  • Mentors: Create WhatsApp group, meet peer coaches
    
  • Students: None

Schedule (45 min):

1. Team introductions (5 min)
   
2. Student icebreaker introductions (10 min)
   
3. Tutor explains tutoring aims + program (5 min)
   
4. Tips & Tricks activity (10 min)
   
5. Weekly planning activity (15 min)

For material for the exercises, see the section workshop materials.

Tutormeeting 2: Reflection (Break Day)

• Form: Group meeting
  
• Involved: Tutor, Peer coaches
  
• Goal: Reflect on Block 1, discuss BSA, identify struggling students
  
• Prep:
  • Tutor: Review student reflection forms
    
  • Peer coaches: Prepare planning & teaching aims activities
    
  • Students: Complete reflection form

Schedule (45 min):

1. Re-introductions, purpose of tutoring (5 min)
   
2. Discuss reflection forms (10 min)
   
3. Review planning from Intro Day (10 min)
   
4. Teaching aims activity (15 min)
   
5. Wrap-up + reminders (5 min)

For material for the exercises and the reflection forms, see the section workshop materials.

Tutormeeting 3: Progress (January, before Feb 01)

• Form: Individual meetings
  
• Involved: Tutor
  
• Goal: Check academic status, discuss BSA, flag at-risk students
  
• Prep:
  • Students: Fill out reflection form before Christmas
    
  • Tutor: Review forms, meet with peer coaches

Agenda (10–15 min each):

• Discuss course performance
  
• Check BSA awareness + Feb 1 rule
  
• Mention upcoming Choice meeting
  
• Refer to honors track if applicable
  
• Review upcoming courses
  
• Address questions (e.g. minor, study abroad, registration issues)

Notes:

• Keep private BSA-risk list
  
• Encourage informed decisions — don’t advise directly
  
• Log notes in Osiris Docent after meetings
• Contact OW secretaries for room bookings

Tutormeeting 4: Choice (After track info event)

• Form: Optional (for the students) individual meetings
  
• Involved: Tutor
  
• Goal: Support track selection with individual advice
  
• Prep: None

Agenda (10–15 min):

• Invite uncertain students
  
• Clarify doubts, guide toward resources (e.g. OSIRIS)

Workshops (peer coaches)

LaTeX Workshop (Intro Day)

• Form: Workgroup
• Goal: Intro to LaTeX, prep for Logical Methods
• Prep: Review Overleaf guide

Schedule (45 min):

1. Presentation: What is LaTeX & why it matters (5–10 min)
2. Help students register on Overleaf (5 min)
3. Walk through tutorial interactively (30 min)
4. Q&A (5 min)

GitHub Workshop (Break Day)

• Form: Workgroup
• Goal: Intro to Git/GitHub, prep for Computational Linguistics
• Prep: Review GitHub Skills

Schedule (45 min):

1. Review learning material (5–10 min)
2. Walk through interactive GitHub tutorial (30 min)
3. Q&A (5 min)

Track Choice Workshop (Spring)

• Form: Workgroup
• Goal: Help students choose enrichment package
• Prep: Review track info

Schedule (45 min):

1. Welcome + Q&A about info session (10 min)
   
2. Discuss track advice (10 min)
   
3. Jigsaw activity (20 min)
   
4. Wrap-up (5 min)

Social Activity (Peercoaches)

• Form: Social event
• Who: Peer coaches + Mentors
• Budget: €25 per student (confirm w/ coordinator)

Tasks:

• Book location
• Take attendance
• Talk to students individually

5. Materials

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These materials are there to help you run the meetings.

Intro day

Tips & Tricks Activity

• Form: Icebreaker group activity
  
• Goal: Explore study strategies & resources
  
• Instructions: Distribute slips with the questions below. Each student asks another by name; group shares answers.

Sample Prompts:

• Waar zoek je naar beschikbare vakken?
  
• Wat doe je bij een moeilijke opdracht?
  
• Waar vind je oefenmateriaal voor tentamens?
  
• Hoe zoek je meer of minder uitdaging?
  
• Hoe maak je hoorcolleges nuttiger?
  
• Hoe kun je samenwerken met medestudenten?
  
• Waar kun je goed studeren of socializen?
  
• Wat als de docent te snel gaat of laat is met info?
  
• Wat doe je bij persoonlijke omstandigheden of als je een vak niet haalt?

Planning Activity

• Form: Planning exercise (duo + solo)
  
• Goal: Learn to plan medium- and short-term
  
• Materials: Two types of planners, available here (long-term planner) and here (short-term planner)
• Setup:
  • Students fill their weekplanning in groups of two
  • Present their planning and explain.

Steps:

1. Middellange termijnplanning (in duo’s):
   • Gebruik planning met doelen zoals tentamens, papers, presentaties
     
2. Weekplanning (individueel):
   • Vul schema per dag + kleurcode per activiteitstype
     
   • Reflecteer dagelijks op realisatie

Legend (colors):
Rood = onderwijs, Groen = zelfstudie, Blauw = huishouden, Geel = ontspanning, enz.

Break day

Teaching Aims Exercise (Break Day)

• Form: Group discussion
  
• Goal: Link learning goals to effective strategies
  
• Prep: (Students): Take course syllabi to find learning outcomes/goals
• Setup:
  • Each student brings a syllabus (group by courses).
  • Ask them to classify the learning goals using Blooms taxonomy (see below).
  • Ask: How does this affect your studying?

Categories:

1. Kennisdoelen: Reproduceer info → flashcards, opsommen
   
2. Begripsdoelen: Leg uit, vergelijk → samenvatten, bespreken
   
3. Toepassingsdoelen: Pas toe, los op → oefenen met cases
   
4. Analytische doelen: Analyseer, beargumenteer → onderzoeken, redeneren

Discuss per type: welke aanpak past erbij?

More information on learning goals on the UU pages here.

Reflection Form: Break Day

• Form: Written reflection for plenary discussion
  
• Goal: Reflect on emotional, academic, and social experiences

Prompts:

1. Grappigste moment – beschrijving + impact
   
2. Moeilijkste moment – wat deed je? hielp je tutor?
   
3. Verrassend moment – hoe ging je ermee om?
   
4. Contact met mentor – wat heb je gedaan of waarom niet?

Progress meeting

Reflection Form: Progress Meeting

• Form: Short written answers (1 paragraph max), submitted on brightspace
  
• Goal: Prep for individual tutor meeting

Prompts:

• Heb je vakken niet gehaald in blok 1/2?
  
• Ken je de BSA + 1 februari-regeling?
  
• Welke vakken zie je tegenop / kijk je naar uit?
  
• Zijn er persoonlijke omstandigheden?
  
• Wat wil je bespreken in het tutorgesprek?

Choice meeting

Reflection Form: Choice Meeting

• Form: Online
  
• Goal: Reflect before choosing a track
  
• Link: https://logicalmethods.ai/verdiepingspakketten

Jigsaw Activity:

• Split group into 3: each subgroup picks one track
  
• Form new groups with one rep per track
  
• Each student pitches their track to others, answers questions

6. Declaration

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The peer coaches need to declare their hours via Topselect.

In total each peer coach can declare a hard maximum of 22 hours.

You can only declare hours according to the following schema:

• 4 hours: Training 1 + Tutor meets peer coach^†
• 4 hours: LaTeX workshop + preparation
• 4 hours: Github workshop + preparation
• 6 hours: Training 2 + Tutor meets peer coach + Social activity^†
• 4 hours: Track workshop + preparation
• ∑ 22 hours

You can declare the hours only after the relevant event has taken place.

Important: When declaring hours, use the following schema:

KI peercoaching, <event name>, <date>, J. Korbmacher

So, for example, for the first training you can declare as follows:

KI Peercoaching, Training 1, 28/08/2024, J. Korbmacher

If your declaration doesn’t look like this, we have to reject it and you have to redo it.

† You can only declare 4+ hours at a time, meaning you can’t declare the tutor meets peer coach hours separately. This is why you declare them together with the trainings.

The expenses for the social activity is declared differently. More on that later.